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  • 1.
    Anderson, Karen
    et al.
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Samuelsson, Göran
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Berggren, Stefan
    Kommunarkivet Härnösand.
    Kallberg, Maria
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Olsson, Annalena
    Riksarkivet.
    Projektet God Informationsförvaltning2016Report (Other academic)
    Abstract [sv]

    Detta är den första publikationen i skriftserien Arkiv- och informationsvetenskap vid Mittuniversitetet producerad av Centrum för digital informationsförvaltning (CEDIF) vid Avdelningen för Arkiv- och Datavetenskap (ADV), Mittuniversitetet. Rapporten redovisar delar av det projektarbete som genomförts under namnet GoInfo (God Informationsförvaltning), under åren 2012-2015 med medel från Länsstyrelsen Västernorrland, Mittuniversitetet, Härnösands kommun och Riksarkivet Härnösand. Skriftserien är inspirerad av den tidigare rapportserien Arkiv-och informationsvetenskap vid Mitthögskolan, som utkom med sex nummer åren 1999-2000. I förordet till det första numret skrev redaktör Torbjörn Kjölstad “Det är vår förhoppning att rapportserien skall kunna förmedla en del av arkiv- och informationsvetenskapliga verksamheten vid Mitthögskolan. Vi har naturligtvis en strävan att presentera nya resultat inom detta mycket breda forskningsområde men också – och väl så viktigt – nya problemställningar och metodiska experiment”1. Vårt mål med den aktuella serien är densamma som i den tidigare: att dela med oss och sprida resultaten av vår forskning och kunskap.Ämnet arkivkunskap och dokumenthantering startade läsåret 1988/89 som en grundkurs vid Högskolan i Sundsvall/Härnösand, som senare blev Mitthögskolan. 1997 bedömde Högskoleverket att det uppfyllde kraven för magisterutbildning och magisterexamen och samma år ändrades benämningen till arkiv- och informationsvetenskap och år 2005 blev Mitthögskolan fullvärdigt universitet - Mittuniversitetet. Sedan universitet har fått ett allt större fokus på forskning så har också vårt ämne försökt att etablera en mer uttalad forskningsplattform. Det första större projekt ”Framtidens Arkiv” kom också att utgöra startskott för en rekrytering av en professur som tillsattes 2008. I Framtidens Arkiv rekryterades också ett par doktorander Erik Borglund och Lena-Maria Öberg som i anslutning till det projektet och via projekt som Bygga Villa och SMEdoc också disputerade.2 I slutet av 2009 beviljades medel till projekt CEDIF, som fick stöd av EU Europeiska regionala utvecklingsfond, Länsstyrelsen Västernorrland, Mittuniversitetet, Härnösands kommun och Sundsvalls kommun 2009-2012. Projektet syftade till att utveckla modeller för effektiv och långsiktig förvaltning av information inom framför allt offentlig sektor men även privat näringsliv. Inom detta projekt rekryterades doktorander Maria Kallberg och Proscovia Svärd. Maria Kallberg avslutade i december 2013 sin forskarutbildning inom GoInfo med avhandlingen ’The Emperor’s New Clothes’ - Recordkeeping in a New Context3, och samtidigt vinnare av Bureanska priset vid Mittuniversitetet. 2009 doktorerade Anneli Sundqvist med avhandlingen Search Processes, User Behaviour and Archival Representational Systems4.När detta skrivs är totalt tre doktorander aktiva vid avdelningen. Inom GoInfo har Ann-Sofie Klareld varit aktiv som doktorand. Ämnet arkiv- och informationsvetenskap har växt och mognat sedan starten 1988-1989. Utbildningen på grund- och masternivå har utökats med utbildning på forskarnivå och ett forskningsprogram.Sidorna som följer innehåller summeringar och reflektioner från GoInfo. Först ut är projektledaren Göran Samuelsson, som inleder med en övergripande beskrivning. Kapitlen som följer speglar GoInfos delprojekt och forskningsresultat. Ann-Sofie Klareld har skrivit om Arkivets roll inom e-förvaltningen. Sedan får vi insikter från Ann-Sofie Klareld och Annalena Olsson, (Riksarkivet i Härnösand) om Arkivmyndighetens roll i samarbets- och utvecklingsprojekt, utifrån Riksarkivets deltagande i flera projekt, inte minst e-ARD5, sponsrat av e-Delegationen. Karen Anderson och Göran Samuelsson presenterar i kapitlet Omvärldsanalys och teoretiska utgångspunkter de influenser som påverkat vår forskning, som bland annat haft en bas i den modell för informationsförsörjning som utvecklats av Göran Samuelsson. Kapitlet innehåller även några preliminära tankar om hur vi kan använda modellen i anslutning till de mer teoretiska modeller som används inom arkivvetenskap och praktik som; livscykelmodellen, Records Continuum modellen och OAIS-modellen. I kapitlet Myndighetsnätverket och GoInfo, rapporterar Ann-Sofie Klareld om hennes aktionsforskning och utmaningen att balansera rollen som forskare med förväntningar på verksamhetsutveckling. De följande tre kapitlen presentera mer konkreta forskning- och utvecklings ansatser i den kommunala miljön med ett stort fokus på GoInfos samverkans partner Härnösands kommun. Göran Samuelsson och Stefan Berggren ger ett Förslag till modell för strategiarbete för god informationsförvaltning, med användning av några av standarderna kring verksamhetsinformation bland annat ISO/SS 30300 och Riksarkivets RA FS 2009:16.Maria Kallberg skriver om Centraliserad diariefunktion, ett projekt som hon initierade i sin roll som kommunarkivarie i Härnösands kommun och sedan fortsatte att utforska som en del av sitt doktorandprojekt. Stefan Berggren, nuvarande kommunarkivarie i Härnösands kommun, och Göran Samuelsson beskriver sedan arbetet med hantera kommunens lönedata och hur man integrerar den nuvarande digitala hanteringen med äldre pappersbaserade informationen i kapitlet Lönedatafångst. I detta arbete har man försökt att praktiskt tillämpa de framtagna de förvaltningsgemensamma specifikationer för personalsystem (FGS Personal), som togs fram under e-ARD projektet. I ett avslutande avsnitt skriver Göran Samuelsson om Bevarande av geodata, ett alltmer viktigt område eftersom ’everything happens somewhere’ och att dessa data integreras med alltfler verksamhetssystem.Vår förhoppning är att du som läsarna ska kunna dra nytta av och även hämta kunskap från vår forskning, samt inspireras och utmanas att delta och bidra till den framtida arkiv- och informationsvetenskapliga forskningen.

  • 2.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Adapting Official Archives Management to the Context of E-Government2015Licentiate thesis, comprehensive summary (Other academic)
  • 3.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Arkivsamarbete – ett sätt att stärka demokratin inom EU?: En idéanalys med fokus på relationen mellan arkiv och förvaltning2012Independent thesis Basic level (degree of Bachelor), 12 HE creditsStudent thesis
    Abstract [en]

    In connection with the enlargement of the European Union from 15 to 25 member states in 2004 an expert group was given the task by the Council of the European Union to write a report on archive cooperation. This thesis identifies and analyses ideas concerning the roles that the expert group wishes the archives to take in its relation towards the administration and discusses what effect this is regarded to have on democracy and democratization. The European states vary greatly among themselves regarding archival contexture, administrative organization and democratic traditions. Each state has its own unique development, colored by historical and cultural differences. Despite of this, there is a vision of some common fundamental values that the expert group wants to be established in the whole Union. The author concludes that the report advocates close cooperation between archives and administration, at the same time as a clear division of labor between the professions of each field, since this is seen as the best way to promote democratic participation. The arguments for this view raised by the expert group have to do with openness, accountability and good governance. The thesis also identifies three ideals expressed in the report as fundamental in a democratic society: the good administration, the objective archive and the active, well informed citizen.

  • 4.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Information Systems and Technology.
    Closer Together or Further Apart?: Public administration and archives in the digital age2017Doctoral thesis, comprehensive summary (Other academic)
    Abstract [en]

    The research presented in this thesis is about recordkeeping in the public sector, focusing especially on the relationship between the public administration and its archives, and selected aspects affecting the way this relationship is developing in the digital era. Two research questions are addressed: RQ1: What are ‘archives’ and ‘recordkeeping’ in the digital context and the developing e-government? RQ2: What are the indications of current and future challenges regarding the cooperation between public administration and archives? Six studies resulting in six papers form the basis of the thesis. Each study explores a unique aspect of how current developments, discussions, and decisions affect contemporary understanding and practices regarding archives and recordkeeping. Public records are authoritative information resources, crucial in the everyday lives of citizens. Public recordkeeping develops continuously alongside administrative practices, technological achievements, and political goals. Examples include the development of shared services within the public sector and the involvement of the private sector in public infrastructure projects through outsourcing. These processes are currently affected both by digital technologies, which offer new possibilities to create, use, and preserve records, and by e-government, characterized by the combination of information and communication technologies with organizational change to improve public services and democratic participation. In these processes, existing practices are reviewed and revised, and the concepts of ‘archives’ and ‘recordkeeping’ redefined. The research was pursued using an interpretive approach. The research methods used were concept analysis; discourse analysis; literary warrant analysis; phenomenography; critical theory; and the records continuum model as a theoretical structure. The results shows that common usage of the terms ‘archive’ and ‘recordkeeping’ is fluid and changing, which can make decision-making challenging and affect the relationship between archives and administration. Efforts to develop recordkeeping strategies may be hampered by factors related to the different ways in which the nature and role of archives and recordkeeping are perceived, including differing understandings of related concepts; varying discourses on what an archive (or e-archive) is or should be, and different ways of interpreting legal frameworks and their significance.

  • 5.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    En arkivintensiv vecka i Pittsburgh, USA2014In: Nordisk Arkivnyt, ISSN 0546-2851, no 3, p. 134-136Article in journal (Other (popular science, discussion, etc.))
  • 6.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Internationell workshop för doktorander i Marburg2015In: Nordisk Arkivnyt, ISSN 0546-2851, no 3, p. 146-Article in journal (Other (popular science, discussion, etc.))
  • 7.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    "Isn't it information assets we're really talking about?": A discourse analysis of a panel discussion on e-archives2015In: Archives and records, ISSN 2325-7962, Vol. 36, no 2, p. 167-178Article in journal (Refereed)
    Abstract [en]

    This article explores three different discourse, found by analyzing a panel discussion on digital archives held in Sweden in 2011. The aim was to identify the varying implications of different discourse on the holistic concept of the archive. The overall aim was to increase understanding of information governance within the context of e-government. To this end, discourse theory is used to compare and analyze ideas and visions connected to digital archives and then discuss whether the differences depend on different perceptions of the concept of the archive. The result shows that plans and suggestions connected to digital archives vary greatly, possibly as an effect of conflicting discourse. This article argues that the concept of the archive is multifaceted and that it is important to take into account the power of discourse when discussing and planning for archives and records creation, management, preservation and use.

  • 8.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Proactivity postponed? ‘Capturing’ records created in the context of e-government – a literary warrant analysis of the plans for a national e-archive service2015In: Lecture Notes in Computer Science (including subseries Lecture Notes in Artificial Intelligence and Lecture Notes in Bioinformatics), Springer-Verlag New York, 2015, Vol. 9248, p. 334-347Conference paper (Refereed)
    Abstract [en]

    Proactive records management is often described as a prerequisite for a well-functioning public administration that is efficient, legally secure and democratic. In the context of e-government, official information is seen as a valuable asset, which is why technical solutions are developed to improve accessibility and reusability. Yet how to 'capture' and preserve the information is still unclear, and adaptations of routines which have originated in a paper based administration to practices suitable for managing digital records are often lacking. This risks impeding on the work of public agencies, their services toward citizens, and the goals of e-government. This paper uses current plans for developing a national e-archive service in Sweden as a case, applying literary warrant and the records continuum model to discuss how archives management can support the goals of e-government and facilitate proactivity. A special focus is placed on 'capture' as a vital part of holistic recordkeeping. The result shows that despite regulations and ambitions supporting proactivity, 'capture' is not emphasized as a necessity for using, sharing and preserving official information. This could create archives that are incomplete, and risk contributing to a decline in governmental transparency and openness.

  • 9.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Information Systems and Technology.
    Recordkeeping in an outsourcing public agency2018In: Records Management Journal, ISSN 0956-5698, E-ISSN 1758-7689, Vol. 28, no 1, p. 99-114Article in journal (Refereed)
    Abstract [en]

    Purpose

    The purpose of this paper is to discuss the implications of an outsourcing policy for public recordkeeping. The research question addressed is: What are the current impediments to create, capture, organize, and pluralize records produced by contractors to whom work has been outsourced?

    Design/methodology/approach

    The paper uses the four dimensions of the Records Continuum Model (RCM) as a sructure for understanding what important aspects of recordkeeping that can be affected by an outsourcing policy, and discuss the consequences for the creation of public archives. An investment project at a Swedish public agency with a far-reaching outsourcing policy in the form of a client-contractor model is used as a case to exemplify the problem.

    Findings

    The findings indicate that the legal framework for recordkeeping needs further development, or clarification as to how it should be interpreted in the outsourcing context. More case studies are needed to provide richer data about recordkeeping challenges arising from outsourcing and further opportunities for theoretical analysis using the Records Continuum Model.

    Originality/value

    The RCM has been used in a first attempt to understand various aspects of records management practices and what principles need to be taken into account when making such significant organizational structural and cultural changes.

  • 10.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    "Som luften vi andas"2014In: Arkiv, no 1, p. 30-32Article in journal (Other (popular science, discussion, etc.))
  • 11.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Swedish National Archivist Björn Jordell's welcome speech at the Second European Team meeting of InterPARES Trust, Stockholm, May 20142015In: Nordisk Arkivnyt, ISSN 0546-2851, no 4, p. 200-201Article in journal (Other (popular science, discussion, etc.))
  • 12.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    “The information has moved away from home”: Conceptions about how an outsourcing policy affects public records management2016In: International Journal of Public Information Systems, ISSN 1653-4360, Vol. 12, no 1, p. 22-38Article in journal (Refereed)
    Abstract [en]

    Traditionally, public records have been handled and preserved by each creating or receiving agency separately. The existing legal framework in Sweden is still based on this principle. However, recent developments – digital technologies paired with new ways of working – create a more dispersed and complex body of archives. What this means for the practical records management can be discussed. This paper explores the potential consequences of implementing an outsourcing policy at a public agency, by focusing on issues actualized and seen as important by employees. The aim is to understand how the creation of public archives may be affected. The chosen research approach, phenomenography, aims to capture variation in perceptions and describe the range of possible interpretations on a particular topic. Semi structured interviews were conducted with 15 representatives from the agency. The result identified seven matters of particular importance, including effects on information governance, knowledge transfer, and the role of a public agency.

  • 13.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    The ‘Middle Archive’: Exploring the Practical and Theoretical Implications of a New Concept in Sweden2015In: Records Management Journal, ISSN 0956-5698, E-ISSN 1758-7689, Vol. 25, no 2, p. 149-165Article in journal (Refereed)
    Abstract [en]

    Purpose – The purpose of this paper is to study how the concept "middle archive" is related to the Swedish archival theory and practice, by exploring its background and its practical and theoretical implications. The overarching aim is to increase the understanding of the interrelations between the archival theory and practice, with a special focus on changes occurring in the digital environment in Sweden. Design/methodology/approach – The paper is based on a qualitative study of texts produced between 2010 and 2013, which were read and analyzed iteratively. The research design and analysis is inspired by Dryden (2014) who recommends taking the context into account. The three types of digital repository developed by Millar (2010) are used as a comparison to further extend the understanding of the concept of the "middle archive". Findings – The findings indicate that the "middle archive" was introduced as a solution to practical problems of managing digital records, and that there is a need to further discuss how the term relates to existing theoretical, legal and administrative contexts. Research limitations/implications – The study is limited to contemporary Sweden. The researcher did not follow the discussions and drafts which contributed to the development of the final definitions of the "middle archive". Originality/value – The study contributes to the research and development of archival concepts, with a special focus on recent developments in Sweden. The paper highlights some of the challenges relating to archives and records in the context of e- government development.

  • 14.
    Klareld, Ann-Sofie
    et al.
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Information Systems and Technology.
    Forsström, Stefan
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Information Systems and Technology.
    Engvall, Tove
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Information Systems and Technology.
    Blockchainteknologi och arkiv2019In: Nordisk Arkivnyt, ISSN 0546-2851, no 1, p. 46-47Article in journal (Other (popular science, discussion, etc.))
    Abstract [sv]

    Blockchain, främst känd som teknologin bakom Bitcoin, kan användas till mycket mer än kryptovalutor. World Economic Forum har nyligen listat 65 exempel på hur tekniken kan bidra till att lösa olika miljöutmaningar och MIT:s tidskrift Technology Review har beskrivit hur blockchain används i ett flyktingläger för att människor ska kunna köpa förnödenheter utan att behöva vare sig identitetshandlingar eller kontanter. Med nya tekniker för att hantera mänskliga aktiviteter följer också nya former för dokumentation av dessa. I denna artikel kommer vi därför ge en översiktlig bild av hur blockchain kan användas inom arkivsektorn.

  • 15.
    Klareld, Ann-Sofie
    et al.
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Information Systems and Technology.
    Lindblad-Gidlund, Katarina
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Information Systems and Technology.
    Rethinking archives as digital: The consequences of ‘paper minds’ in illustrations and definitions of ‘e-archives’2017In: Archivaria, ISSN 1923-6409, Vol. 83, no Spring, p. 81-108Article in journal (Refereed)
    Abstract [en]

    Culture and discourses affect our understanding of the archive in the digital environment: preconceptions, norms and practices developed in a paper-based administration color and limit perceptions of digital archives. It can be difficult to re-imagine the archive in the context of e-Government, and the networked environment, which increases the complexity of archival issues. This is a global problem, because digital records require other measures than paper records. This takes a foundational approach, focusing on openings and closures of concepts surrounding the idea of archives. Critical theory is used as a lens to study illustrations and descriptions of what an ‘e-archive’ is, and how it should be managed.

     

    The analysis is made after three basic principles that the public administration should work towards: (i) a holistic concept of the archive, (ii) a proactive approach to records management, and (iii) striving to integrate the archiving process with the goals and opportunities of e-government.

     

    The result indicates that the lack of ‘closings’: commonly understood principles and a shared definition of an e-archive, may restrict the understanding of archives in digital contexts and constrain the development of their full potential. At the same time, the lack of ‘openings’ toward new ways of thinking about and designing e-archives may narrow the scope of possibilities that the digital formats can offer. ‘Paper minds’ may presuppose a ‘stepwise progression’ of records from ‘active’ to ‘archival’ that is unnecessary in the digital context.

  • 16.
    Klareld, Ann-Sofie
    et al.
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Samuelsson, Göran
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Berggren, Stefan
    Kommunarkivet Härnösand.
    Olsson, Annalena
    Riksarkivet.
    Anderson, Karen
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Fem röster om projektet GoInfo2015In: Arkiv, ISSN 2001-1555, p. 14-15Article in journal (Other (popular science, discussion, etc.))
  • 17.
    Samuelsson, Göran
    et al.
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Klareld, Ann-Sofie
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    Hellmer, Erica
    Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.
    SLUTRAPPORT En effektiv digital informationshantering2016Report (Other academic)
1 - 17 of 17
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