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Proactivity postponed? ‘Capturing’ records created in the context of e-government – a literary warrant analysis of the plans for a national e-archive service
Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science.ORCID iD: 0000-0001-6342-0393
2015 (English)In: Lecture Notes in Computer Science (including subseries Lecture Notes in Artificial Intelligence and Lecture Notes in Bioinformatics), Springer-Verlag New York, 2015, Vol. 9248, 334-347 p.Conference paper, Published paper (Refereed)
Abstract [en]

Proactive records management is often described as a prerequisite for a well-functioning public administration that is efficient, legally secure and democratic. In the context of e-government, official information is seen as a valuable asset, which is why technical solutions are developed to improve accessibility and reusability. Yet how to 'capture' and preserve the information is still unclear, and adaptations of routines which have originated in a paper based administration to practices suitable for managing digital records are often lacking. This risks impeding on the work of public agencies, their services toward citizens, and the goals of e-government. This paper uses current plans for developing a national e-archive service in Sweden as a case, applying literary warrant and the records continuum model to discuss how archives management can support the goals of e-government and facilitate proactivity. A special focus is placed on 'capture' as a vital part of holistic recordkeeping. The result shows that despite regulations and ambitions supporting proactivity, 'capture' is not emphasized as a necessity for using, sharing and preserving official information. This could create archives that are incomplete, and risk contributing to a decline in governmental transparency and openness.

Place, publisher, year, edition, pages
Springer-Verlag New York, 2015. Vol. 9248, 334-347 p.
Series
Lecture Notes in Computer Science, 9248
Keyword [en]
Archives; E-government; Literary warrant; Records continuum model; Records management
National Category
Social Sciences
Identifiers
URN: urn:nbn:se:miun:diva-24802DOI: 10.1007/978-3-319-22479-4_25ISI: 000362426900025Scopus ID: 2-s2.0-84944809788OAI: oai:DiVA.org:miun-24802DiVA: diva2:800817
Conference
14th IFIP WG 8.5 International Conference on Electronic Government, EGOV 2015; Thessaloniki; Greece; 30 August 2015 through 2 September 2015; Code 139729
Available from: 2015-04-07 Created: 2015-04-07 Last updated: 2017-09-18Bibliographically approved
In thesis
1. Adapting Official Archives Management to the Context of E-Government
Open this publication in new window or tab >>Adapting Official Archives Management to the Context of E-Government
2015 (English)Licentiate thesis, comprehensive summary (Other academic)
Place, publisher, year, edition, pages
Sundsvall: Mittuniversitetet / Mid Sweden University, 2015. 49 p.
Series
Mid Sweden University licentiate thesis, ISSN 1652-8948 ; 114
National Category
Engineering and Technology
Identifiers
urn:nbn:se:miun:diva-24945 (URN)978-91-88025-00-5 (ISBN)
Presentation
2015-06-11, Wendela, Villa Nybo, Härnösand, 10:00 (English)
Opponent
Supervisors
Projects
God Informationsförvaltning (GoInfo)
Available from: 2015-05-21 Created: 2015-05-19 Last updated: 2015-05-21Bibliographically approved
2. Closer Together or Further Apart?: Public administration and archives in the digital age
Open this publication in new window or tab >>Closer Together or Further Apart?: Public administration and archives in the digital age
2017 (English)Doctoral thesis, comprehensive summary (Other academic)
Abstract [en]

The research presented in this thesis is about recordkeeping in the public sector, focusing especially on the relationship between the public administration and its archives, and selected aspects affecting the way this relationship is developing in the digital era. Two research questions are addressed: RQ1: What are ‘archives’ and ‘recordkeeping’ in the digital context and the developing e-government? RQ2: What are the indications of current and future challenges regarding the cooperation between public administration and archives? Six studies resulting in six papers form the basis of the thesis. Each study explores a unique aspect of how current developments, discussions, and decisions affect contemporary understanding and practices regarding archives and recordkeeping. Public records are authoritative information resources, crucial in the everyday lives of citizens. Public recordkeeping develops continuously alongside administrative practices, technological achievements, and political goals. Examples include the development of shared services within the public sector and the involvement of the private sector in public infrastructure projects through outsourcing. These processes are currently affected both by digital technologies, which offer new possibilities to create, use, and preserve records, and by e-government, characterized by the combination of information and communication technologies with organizational change to improve public services and democratic participation. In these processes, existing practices are reviewed and revised, and the concepts of ‘archives’ and ‘recordkeeping’ redefined. The research was pursued using an interpretive approach. The research methods used were concept analysis; discourse analysis; literary warrant analysis; phenomenography; critical theory; and the records continuum model as a theoretical structure. The results shows that common usage of the terms ‘archive’ and ‘recordkeeping’ is fluid and changing, which can make decision-making challenging and affect the relationship between archives and administration. Efforts to develop recordkeeping strategies may be hampered by factors related to the different ways in which the nature and role of archives and recordkeeping are perceived, including differing understandings of related concepts; varying discourses on what an archive (or e-archive) is or should be, and different ways of interpreting legal frameworks and their significance.

Place, publisher, year, edition, pages
Sundsvall: Mid Sweden University, 2017. 102 p.
Series
Mid Sweden University doctoral thesis, ISSN 1652-893X ; 269
Keyword
archives, digital work processes, discourse, outsourcing, public sector agencies, recordkeeping, records continuum model, Sweden
National Category
Computer and Information Science
Identifiers
urn:nbn:se:miun:diva-31636 (URN)978-91-88527-25-7 (ISBN)
Public defence
2017-10-19, L111, Holmgatan 10, Sundsvall, 13:15 (English)
Opponent
Supervisors
Projects
God informationsförvaltningEn effektiv digital informationshantering
Note

Vid tidpunkten för disputationen var följande delarbeten opublicerade: delarbete 6 accepterat.

At the time of the doctoral defence the following papers were unpublished: paper 6 accepted.

Available from: 2017-09-19 Created: 2017-09-18 Last updated: 2017-09-19Bibliographically approved

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CiteExportLink to record
Permanent link

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Citation style
  • apa
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More styles
Language
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