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The ‘Middle Archive’: Exploring the Practical and Theoretical Implications of a New Concept in Sweden
Mid Sweden University, Faculty of Science, Technology and Media, Department of Archives and Computer Science. (CEDIF)ORCID iD: 0000-0001-6342-0393
2015 (English)In: Records Management Journal, ISSN 0956-5698, Vol. 25, no 2, 149-165 p.Article in journal (Refereed) Published
Abstract [en]

Purpose – The purpose of this paper is to study how the concept "middle archive" is related to the Swedish archival theory and practice, by exploring its background and its practical and theoretical implications. The overarching aim is to increase the understanding of the interrelations between the archival theory and practice, with a special focus on changes occurring in the digital environment in Sweden. Design/methodology/approach – The paper is based on a qualitative study of texts produced between 2010 and 2013, which were read and analyzed iteratively. The research design and analysis is inspired by Dryden (2014) who recommends taking the context into account. The three types of digital repository developed by Millar (2010) are used as a comparison to further extend the understanding of the concept of the "middle archive". Findings – The findings indicate that the "middle archive" was introduced as a solution to practical problems of managing digital records, and that there is a need to further discuss how the term relates to existing theoretical, legal and administrative contexts. Research limitations/implications – The study is limited to contemporary Sweden. The researcher did not follow the discussions and drafts which contributed to the development of the final definitions of the "middle archive". Originality/value – The study contributes to the research and development of archival concepts, with a special focus on recent developments in Sweden. The paper highlights some of the challenges relating to archives and records in the context of e- government development.

Place, publisher, year, edition, pages
2015. Vol. 25, no 2, 149-165 p.
Keyword [en]
Archival terminology, Digital archives, E-Archives, Middle archive, Recordkeeping, Sweden
National Category
Engineering and Technology
Identifiers
URN: urn:nbn:se:miun:diva-24800DOI: 10.1108/RMJ-12-2014-0047Scopus ID: 2-s2.0-84934758857OAI: oai:DiVA.org:miun-24800DiVA: diva2:800774
Available from: 2015-04-07 Created: 2015-04-07 Last updated: 2017-09-18Bibliographically approved
In thesis
1. Adapting Official Archives Management to the Context of E-Government
Open this publication in new window or tab >>Adapting Official Archives Management to the Context of E-Government
2015 (English)Licentiate thesis, comprehensive summary (Other academic)
Place, publisher, year, edition, pages
Sundsvall: Mittuniversitetet / Mid Sweden University, 2015. 49 p.
Series
Mid Sweden University licentiate thesis, ISSN 1652-8948 ; 114
National Category
Engineering and Technology
Identifiers
urn:nbn:se:miun:diva-24945 (URN)978-91-88025-00-5 (ISBN)
Presentation
2015-06-11, Wendela, Villa Nybo, Härnösand, 10:00 (English)
Opponent
Supervisors
Projects
God Informationsförvaltning (GoInfo)
Available from: 2015-05-21 Created: 2015-05-19 Last updated: 2015-05-21Bibliographically approved
2. Closer Together or Further Apart?: Public administration and archives in the digital age
Open this publication in new window or tab >>Closer Together or Further Apart?: Public administration and archives in the digital age
2017 (English)Doctoral thesis, comprehensive summary (Other academic)
Abstract [en]

The research presented in this thesis is about recordkeeping in the public sector, focusing especially on the relationship between the public administration and its archives, and selected aspects affecting the way this relationship is developing in the digital era. Two research questions are addressed: RQ1: What are ‘archives’ and ‘recordkeeping’ in the digital context and the developing e-government? RQ2: What are the indications of current and future challenges regarding the cooperation between public administration and archives? Six studies resulting in six papers form the basis of the thesis. Each study explores a unique aspect of how current developments, discussions, and decisions affect contemporary understanding and practices regarding archives and recordkeeping. Public records are authoritative information resources, crucial in the everyday lives of citizens. Public recordkeeping develops continuously alongside administrative practices, technological achievements, and political goals. Examples include the development of shared services within the public sector and the involvement of the private sector in public infrastructure projects through outsourcing. These processes are currently affected both by digital technologies, which offer new possibilities to create, use, and preserve records, and by e-government, characterized by the combination of information and communication technologies with organizational change to improve public services and democratic participation. In these processes, existing practices are reviewed and revised, and the concepts of ‘archives’ and ‘recordkeeping’ redefined. The research was pursued using an interpretive approach. The research methods used were concept analysis; discourse analysis; literary warrant analysis; phenomenography; critical theory; and the records continuum model as a theoretical structure. The results shows that common usage of the terms ‘archive’ and ‘recordkeeping’ is fluid and changing, which can make decision-making challenging and affect the relationship between archives and administration. Efforts to develop recordkeeping strategies may be hampered by factors related to the different ways in which the nature and role of archives and recordkeeping are perceived, including differing understandings of related concepts; varying discourses on what an archive (or e-archive) is or should be, and different ways of interpreting legal frameworks and their significance.

Place, publisher, year, edition, pages
Sundsvall: Mid Sweden University, 2017. 102 p.
Series
Mid Sweden University doctoral thesis, ISSN 1652-893X ; 269
Keyword
archives, digital work processes, discourse, outsourcing, public sector agencies, recordkeeping, records continuum model, Sweden
National Category
Computer and Information Science
Identifiers
urn:nbn:se:miun:diva-31636 (URN)978-91-88527-25-7 (ISBN)
Public defence
2017-10-19, L111, Holmgatan 10, Sundsvall, 13:15 (English)
Opponent
Supervisors
Projects
God informationsförvaltningEn effektiv digital informationshantering
Note

Vid tidpunkten för disputationen var följande delarbeten opublicerade: delarbete 6 accepterat.

At the time of the doctoral defence the following papers were unpublished: paper 6 accepted.

Available from: 2017-09-19 Created: 2017-09-18 Last updated: 2017-09-19Bibliographically approved

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