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Metadata use in document management systems which support business processes.
Mid Sweden University, Faculty of Science, Technology and Media, Department of Information Technology and Media.ORCID iD: 0000-0003-4153-5549
Responsible organisation
2008 (English)In: Archives & Social Studies: A Journal of Interdisciplinary Research, ISSN 1988-0626, Vol. 2, no 1, 217-249 p.Article in journal (Refereed) Published
Place, publisher, year, edition, pages
2008. Vol. 2, no 1, 217-249 p.
Keyword [en]
Metadata capturing, preservation, process-oriented, document management systems, Proactive approach
National Category
Computer Science
Identifiers
URN: urn:nbn:se:miun:diva-3440Local ID: 3476OAI: oai:DiVA.org:miun-3440DiVA: diva2:28472
Available from: 2008-12-02 Created: 2008-12-02 Last updated: 2011-09-20Bibliographically approved
In thesis
1. Traceable Information Systems: Factors That Improve Traceability Between Information and Processes Over Time
Open this publication in new window or tab >>Traceable Information Systems: Factors That Improve Traceability Between Information and Processes Over Time
2007 (English)Licentiate thesis, comprehensive summary (Other academic)
Abstract [en]

Preservation of information is not a new issue but preservation of digital information has a relatively short history. Since the 60’s when computers began to be used within administration, digital information that has had to be preserved over time.The problem addressed in this research is how to preserve understandable information over time. Information is context dependent, which means that without context it is not possible to use the information. Process is one part of the context. And an important issue when preserving information is then to be able to trace an information

object to the process where in it has been created and managed. Associating information to a particular process creates the possibility of relating information objects to each other and also to the context in which the information has been created and used. The aim of this thesis is to identify and structure factors that can improve the traceability between information and processes over time. A set of factors based on case studies and a set of analytical methods are presented that can improve the traceability over time. These factors have been identified and structured by the use of the Synergy-4 model. They have been identified within four different spheres namely: competence, management, organization/procedure and technology. The factors have further been structured in three different time states namely: creation time, short and middle term and long-term. The research concludes that there are a lot of factors influencing ability to preserve information. Preservation issues include selection of metadata standards, organizational culture, lack of understanding from management and formalization of documents. The conclusion is that if an organization wants to succeed in preserving traceable information they have to build strategies that cover the issues from a range of different angles. This thesis suggests that crucial angles are competence, management, organization/procedure

and technology. Furthermore, the strategies must be in place at the stage of creationof the information objects.

Series
Mid Sweden University licentiate thesis, ISSN 1652-8948 ; 27
Keyword
Traceability, Preservation of Information, Processes, Context, Synergy-4
National Category
Information Science
Identifiers
urn:nbn:se:miun:diva-515 (URN)978-91-85317-68-4 (ISBN)
Presentation
(English)
Opponent
Supervisors
Available from: 2009-07-10 Created: 2009-01-08 Last updated: 2009-07-13Bibliographically approved
2. Creation and maintenance of traceability
Open this publication in new window or tab >>Creation and maintenance of traceability
2011 (English)Doctoral thesis, comprehensive summary (Other academic)
Place, publisher, year, edition, pages
Sundsvall: Mid Sweden University, 2011. 188 p.
Series
Mid Sweden University doctoral thesis, ISSN 1652-893X ; 101
Keyword
Traceability, information, information system, maintenance, information system development, Spårbarhet, information, informationssystem, utveckling av informationssystem, förvaltning av informationssystem
National Category
Computer and Information Science
Identifiers
urn:nbn:se:miun:diva-14508 (URN)978-91-86694-24-1 (ISBN)
Supervisors
Available from: 2011-09-20 Created: 2011-09-20 Last updated: 2012-08-01Bibliographically approved

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CiteExportLink to record
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Citation style
  • apa
  • harvard1
  • ieee
  • modern-language-association-8th-edition
  • vancouver
  • Other style
More styles
Language
  • de-DE
  • en-GB
  • en-US
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  • nn-NO
  • nn-NB
  • sv-SE
  • Other locale
More languages
Output format
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  • text
  • asciidoc
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