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Theory, regulation and practice in Swedish digital records appraisal
Mid Sweden University, Faculty of Science, Technology and Media, Department of Information Systems and Technology.ORCID iD: 0000-0002-2608-8712
2019 (English)In: Records Management Journal, ISSN 0956-5698, E-ISSN 1758-7689, Vol. 29, no 1/2, p. 86-102Article in journal (Refereed) Published
Abstract [en]

Purpose

Digital records appraisal and aspects of archival values in theory, regularization and practice are explored. This paper aims to reflect upon the appraisal process, responsibility and norms for value creation in a digitalized environment. The research question was how do appraisal theory, normative rules and appraisal practice meet the aims of values in digital archives?

Design/methodology/approach

The study triangulated appraisal theory, normative values and participants’ views about archival values in appraisal practice in a Swedish setting. Content analysis were used to explore normative documents and interviews. Appraisal theories of the Swedish Nils Nilsson and the Canadian Terry Cook were interpreted. The result was related to theories on public values, the nature of responsibility and relations between the state and citizens.

Findings

The results show influences between theory, norms and practice. Changes in norms and practice do not follow the development of digitalization. Responsibility is focused on tasks, which exposes risks of accountability control and knowledge of appraisal grounds. The paper concludes that access requirements and user needs may prompt change in appraisal processes. In the light of digitalization, “primary and secondary value” are merely a matter of use and usability in a time and space (continuum) perspective.

Research limitations/implications

This study is based in Sweden where extensive right of access to public records and default preservation are norm.

Originality/value

The result shows how allocated responsibilities impinge on a re-active digital appraisal process.

Place, publisher, year, edition, pages
2019. Vol. 29, no 1/2, p. 86-102
Keywords [en]
Digital archives, Archival norms, Archival responsibility, Records appraisal
National Category
Engineering and Technology
Identifiers
URN: urn:nbn:se:miun:diva-35476DOI: 10.1108/RMJ-09-2018-0027ISI: 000460540800006Scopus ID: 2-s2.0-85060148257OAI: oai:DiVA.org:miun-35476DiVA, id: diva2:1279517
Available from: 2019-01-16 Created: 2019-01-16 Last updated: 2019-03-25Bibliographically approved

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Klett, Elisabeth

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CiteExportLink to record
Permanent link

Direct link
Cite
Citation style
  • apa
  • ieee
  • modern-language-association-8th-edition
  • vancouver
  • Other style
More styles
Language
  • de-DE
  • en-GB
  • en-US
  • fi-FI
  • nn-NO
  • nn-NB
  • sv-SE
  • Other locale
More languages
Output format
  • html
  • text
  • asciidoc
  • rtf